Assistant, HR Operations & Administration

Assistant, HR Operations & Administration

Join our dynamic team as an **Assistant, HR Operations & Administration**, where you will play a pivotal role in ensuring seamless HR operations, regulatory compliance, and exceptional employee experience. In this strategic position, you will drive efficiency in government relations, employee benefits administration, and administrative services—critical functions that underpin our organization’s success in a fast-paced, compliance-driven environment.

As part of our dedicated HR Operations team, you will collaborate closely with cross-functional stakeholders to streamline processes, enhance data accuracy, and deliver timely, high-quality service. This role is ideal for a detail-oriented professional with a passion for HR excellence, a commitment to regulatory adherence, and a proactive approach to problem-solving.

Key Responsibilities

In this dynamic role, your responsibilities will include, but are not limited to:

• Government Relations & Compliance: Act as the primary liaison between HR and government authorities, ensuring seamless processing of visas, Iqamas, renewals, and exit/re-entry permits through platforms like Muqeem, Absher, and Qiwa. Maintain strict compliance with Saudi labor, immigration, and regulatory requirements to mitigate risks and ensure smooth operations.
• Employee Benefits & Insurance Management: Oversee employee registration, deregistration, and monthly GOSI contributions, ensuring accurate submissions and reconciliation between HRIS and GOSI systems. Prepare comprehensive GOSI reports and supporting documentation for Finance, Audit, and other stakeholders while coordinating HRDF program registrations and reimbursement claims.
• Medical & Life Insurance Coordination: Serve as the central point of contact for all employee insurance matters, including policy issuance, renewals, and claims. Educate employees on their benefits, coverage details, and claim procedures to maximize satisfaction and engagement.
• Travel & Ticket Management: Manage employee air-ticket entitlements for business travel, onboarding, annual leave, and final exits. Collaborate with approved travel agencies to ensure timely bookings, cost monitoring, and compliance with travel policies while maintaining meticulous records of ticket utilization.
• Payroll Support & Reconciliation: Consolidate and validate monthly payroll inputs, including new hires, exits, deductions, overtime, allowances, and time-management data. Submit accurate payroll data to Payroll within deadlines and resolve discrepancies in coordination with Finance and HR teams. Ensure all payroll documentation is complete, compliant, and readily available for audits.
• HR Administration & Process Improvement: Support onboarding, offboarding, and employee ID processing while maintaining up-to-date personnel records. Identify opportunities to streamline HR operations, enhance controls, and improve cost-effectiveness through data-driven insights and process optimization.
• Vendor & Contract Staff Coordination: Manage outsourced and contract staff requirements, ensuring alignment with approved plans and timely delivery of services from vendors.
• Audit & Reporting: Participate in audits and reporting activities related to Government Relations, GOSI, HRDF, insurance, payroll, and HR administration to ensure transparency and accountability.

This role requires a blend of administrative precision, regulatory knowledge, and interpersonal expertise. You will thrive in a collaborative environment where your contributions directly impact employee satisfaction, operational efficiency, and organizational compliance.

What You’ll Bring to the Table

We are seeking a motivated professional with:

• A Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR Operations, HR Administration, or Recruitment support, with a strong foundation in attendance systems and HR operational processes.
• Familiarity with recruitment, onboarding, payroll support, and employee relations activities.
• Exceptional coordination, organizational, and administrative skills, with the ability to manage multiple tasks efficiently in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel, with advanced data management and analytical capabilities.
• Strong communication and interpersonal skills, enabling effective collaboration with internal teams, employees, and external vendors.
• A preferred understanding of HR systems and Saudi labor regulations, ensuring alignment with local compliance requirements.

If you are a detail-oriented, proactive professional eager to contribute to a mission-driven organization, we invite you to be part of our team. Together, we will drive operational excellence, foster a culture of compliance, and deliver impactful HR solutions that empower our employees and strengthen our organization.